All you need to know

Perth Expo is the primary supplier of walls, carpets and fascias (but not electrical power and lighting) for shell-scheme stands at Careers Expo.

Perth Expo is also the preferred supplier of any rental furniture and some specialist display equipment.

During Move-in times, Perth Expo will operate a Service Desk located inside the pavilion. Its staff will be available to help with any aspect of your shell-scheme package (excluding electrical and lighting services). Charges will apply for any requirements that you request additional to those covered in your Exhibitor Agreement.

If you wish to contact Perth Expo email the Perth Expo Coordinator on kirstythompson@perthexpo.com.au.

To view further information, visit: Perth Expo.

If you have purchased a full shell-scheme package you are entitled to have your company name printed on a monochrome, plain-font fascia sign that is then affixed to a fascia board on your stand. Access and complete the Fascia Sign Form to provide the exact message that you want your fascia sign to carry.

Alternatively, you may choose to enhance the appearance of your fascia sign with coloured lettering special font and/or your company branding printed as a digital image. This will incur an additional charge. Access and complete the Fascia Sign Form to arrange for a representative of Perth Expo to contact you.

We must have your instructions no later than 19 April 2024.

Lobel Events is the sole supplier of electrical power and lighting services to shell-scheme stands and the preferred electrical supplier for custom-designed stands. It can also helped with multi-media equipment such as screens and laptops. Charges will apply for any requirements that you request additional to those covered in your Exhibitor Agreement. Additional electrical services may be ordered by completing the Electrical Services Form by no later than 8 May 2024. For special requests, contact Lobel Events on info@lobel.events by no later than 8 May 2024.

To view further information, visit: Lobel Events.

Exibit will have staff available at the Service Desk to attend to any issues associated with electrical power and lighting services.

You may order electrical power or lighting services for a custom-designed stand or additional services for a shell-scheme stand. Access and complete the Electrical Services Form by no later than 8 May 2024.

Approximately 30-minutes after Careers Expo closes each day, the electrical power to all stands will be turned off. It will remain off until about one hour prior to opening on the following day. If you have goods or equipment that may be damaged as a result of the power being off, please advise us on email prior to the Move-in day.

All electrical equipment including tools, appliances, lights, leads and transformers that are used at the Venue must carry a current tag, affixed by an appropriately-qualified person, to indicate that the equipment has been tested and approved for use. Electrical equipment may be subject to inspection by the PCEC occupational health and safety team and the PCEC Venue Manager reserves the right to demand removal from the Venue of any electrical equipment it deems to not be compliant with the ‘test and tag’ requirement.

The PCEC operates a tag-out/lock-out system. Any Exhibitors’ electrical equipment that has been either danger-tagged or locked-out, cannot be used. Exhibitors MAY NOT remove any danger-tags or over-ride any lock-outs that may be placed on any electrical equipment.

To request electrical testing and tagging, access and complete the Electrical Services Form by 8 May 2024.

There are special requirements for stands with walls or other structures that are in excess of 2.4 metres high or which create overhead, enclosed spaces. These requirements primarily relate to compliance with the Building Code of Australia. Any structure that is over 2.4 metres high; or that includes a ‘roof’ or ‘ceiling’ element with an area greater than 18m2 requires the approval of the Venue manager. Such stands may be required to provide additional fire protection equipment such as smoke detectors, a portable CO2 fire extinguisher or possibly a fire-sprinkler system. You may request approval from the Venue manager by submitting a dimensioned, technical drawing. The drawing must include plan and side-elevation views together with details of the construction materials. Drawings should also indicate any access and egress points, stairways, railings and raised floors. Artist-impression drawings are not acceptable. The PCEC Venue manager may request that a structural engineer’s certificate be obtained if it is believed that the integrity of the structure or compliance with the Building Codes is uncertain.

Technical drawings, including engineering calculations where applicable, must be sent by email to the Keen2Connect Logistics Coordinator for receipt no less than six weeks prior to the Event.

Please note that for aesthetics reasons, you will be required to ensure that the reverse-side of any high structure, including stand walls, that are visually exposed, are finished in a presentable manner. It will not be possible to sign-write these areas.

You may incorporate raised floors, steps or ramps in your stand provided they comply with the relevant sections of the Building Code of Australia and with normal occupational health and safety guidelines. Raised floors, ramps or steps must not contain sharp or dangerous edges and must not cause a trip hazard. They must be clearly distinguishable from the surrounding area. Disabled access to all stands must be provided. Specifically:

• Raised floors with a height of less that 115 mm are not regarded as steps, but will require an appropriate chamfer edge or ramp leading from the main surrounding floor level to the raised floor. Chamfers and ramps must be of a gradient no less than 1:3, must be contained within the boundaries of the stand and must not protrude into the exhibition aisles.
• Raised floors with a height greater than 115 mm but less than 190 mm from the surrounding floor or platform will be regarded as steps and generally will not require a ramp. However, an approved stair nosing must be installed as per normal requirements for steps in public places. Consideration should also be given to apply a high-visibility tape or edging to increase awareness of the step.
• All stages, risers and platforms greater than 450mm high must be fitted with a handrail and mid-rail to the sides and rear where the edge is not apparent or where general lighting levels are dimmed or extinguished when in use. Access steps should also be fitted with a handrail.

You may lay bricks, pavers or tiles provided plastic sheeting is first laid on the bare concrete floor of the pavilion. This will prevent the floor being damaged or the bricks, pavers or tiles bonding to the floor. You are required to provide the plastic sheeting yourself. If you cause damage to the building, including its floors, you will be charged for the cost of the repairs.

Items cannot be mechanically-attached to the floors or walls of the pavilions or glued, taped or fixed to any part of the Venue.

The operation, use or storage in the loading docks, pavilions or foyer of any machinery, equipment or substances likely to jeopardise or be hazardous to the health or safety of any person at the Venue is prohibited.

All rotating, cutting, or impacting machinery must be fitted with guards, isolation barriers, immobilisation locks or other protective devices so as to ensure a safe environment for all persons at the Venue staff. Signage alone is not acceptable as a protective-measure.

In the case where a piece of equipment or machinery is operated at the Venue, the operator must hold all relevant certificate or licence as required by law to operate such equipment or machinery.

If you wish to hang banners or signs from the structure of the Venue you can only do so by contracting the services of a rigger approved by the Venue manager. The width of banners and signs cannot exceed the frontage of the stand and all banners or signs must be installed with at least 3.5 metres of clearance from the floor to the underside of the banner or sign.

If a banner or sign is suspended from or connected directly to your stand (i.e. it is not suspended from the building structure) then you may be required to obtain approval from the Venue manager after you have provided proof of the strength and stability of the relevant elements of the stand.

All banners and signs must be clean and presentable and not detract from the visibility or amenity of neighbouring stands. Double-sided banners or signs must not intrude upon or obstruct neighbouring signs or displays. Banners or signs cannot be suspended on the perimeter of a stand, over aisles or into public areas. All banners and signs must be one-metre inside the stand boundary of the stand. Exibit reserves the right to direct the Venue riggers concerning placement and positioning of banners or signs in order to ensure compliance with these regulations.

To contact the Venue rigger, please email AVPartners at gferguson@avpartners.com.

You may use bottled gas such as LPG subject to the installation complying with statutory regulations and with the relevant Australian Standards that relate to dangerous goods and equipment. In addition:

• The installation, connection and operation of control devices must be undertaken by a person licensed under the Gas Standards Act 1972 and Gas Standards (Gas filling and Consumer Gas Installations) Regulations 1999, are to operate control devices to carry out such work.
• Cylinders will be tested, approved for use and stamped in accordance with the standard AG601.
• Storage cylinders are not to exceed 9kg in mass (to facilitate their manually relocation or removal if necessary).
• An individual stand is generally limited to one cylinder per stand and cylinders on adjacent stands must be no less than 15 metres away.
• Cylinders and associated connections and piping must be protected from accidental damage or impact and must be located in dry, well ventilated areas away from heat, sources of ignition and direct sunlight that are maintained at temperatures below 45oC.
• Cylinders must be secured in a manner that will prevent them from falling or being knocked over and must be protected by a fire proof cover.
• Cylinders must be removed from the within the Venue at the end of each Move-in, Event and Move-out day and be stored in the Venue’s Hazardous Goods Store (located on the loading docks). The Venue’s floor manager can assist with this.
• Cylinders and associated connections and piping must not be accessible to the general public, to Event patrons or to exhibitors.
• Cylinders must be firmly secured to prevent falling or being knocked over and must be protected by a fire proof cover at all times.
• All gas-using appliances or equipment must be certified for indoor use and with this indicated on the appliance.
• A 4kg CO2 or 4 kg Dry Chemical fire extinguisher must be provided by the exhibitor for each appliance using L.P. gas.

To request approval to use bottled gas, refer to the PCEC Event Manual available at PCEC Manuals.

Helium-filled balloons or other helium-inflatable items may be used within the Venue subject to the following:

• Specific, written approval is obtained in advance of the Event from the Venue manager.
• Items must not be distributed to patrons.
• The number of items is in accordance with the Venue manager’s approval.

To request permission to use helium-inflated items, refer to the PCEC Event Manual available at PCEC Manuals.

You may have items that expose a naked-flame (e.g. incense sticks, fragrant oil burners and candles) on your stand subject to the following such items being:

• Limited to five in number.
• Firmly secured to the structure of your stand or to substantive furniture to prevent toppling.
• Guarded to protect against accidental contact by patrons.
• Unlikely to ignite surrounding material.

ou may only distribute promotional material, samples and products within the immediate vicinity of your stand. Special restrictions apply to food and beverage items (see the section ‘Questions about Food & Beverages’ below).